FI-ES: Enterprise Software Solution Company

  Case study of one of the largest Retail Chain in Maldives.10 shops and 15
  godowns managed using Magnolia (25.45 Kb)    

  Download Product Catalogue (3 MB)

  See how Magnolia can run in different Countries as a single system  

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The Fi-es Magnolia is enabled to operate 6 different types of Shops, each classified by the particular type of service to Customers fully integrated to a central office for optimum control and performance.

• Integrated Point-of-Sales, In-Store, and Ware House functions, trades Data with HQ System,  facilitating Central Monitoring and Control of all activities
• Improved accessibility with larger interfaces
• Extensive User audit to know who did what; system captures all the work done a specific use. This helps to find out the productivity of users. Also helps to prevent fraud [NEW]*
  
• Counter wise login [NEW]*
• Shift wise sales report [NEW]*
  
• improve stability [NEW]*
• 4 different images of items can be stored along with the item; This feature helps all users to be well educated on all items in the system [NEW]*
• Product Catalogue details can be maintained along with the item [NEW]*
• Supplier item code and supplier item description helps you to place orders with the suppliers using their own item code and description [NEW]*
• Automated emailing and SMS of outstanding reminders to customers [NEW]*
• Barcode printing on A4 sticker paper using Lazer printer, No special hardware required [NEW]*

• Dummy Pos; Option to create POS transaction that can be kept on hold for later retrieval. Ideal when customers bring list of items to check prices and later come to purchase [NEW]*

• Petty Cash Payment in HQ [NEW]. Separate transaction to manage petty cash. Due to high volume of petty cash Payment transaction get over loaded. This transaction is dedicated to handle petty cash. [NEW]*

• Petty cash transaction report [NEW]*
• Petty cash reimbursement report [NEW]*
• Petty Cash summery report in HQ [NEW]*
• Loyalty Management System(LMS) [NEW MODULE]*
• Customer Relation Management (CRM) [NEW MODULE]*
•  Allow sales team to enter opportunities by scanning the market and chase to bring in business [NEW]*
• Manage opportunities, calls and meetings [NEW]*
• Hire Purchase: A complete module with over 18 transactions and various reports to manage higher purchase [NEW MODULE]*
• In Enquiry and Reports HQ, P&C, Accounts, with all department Reports can be viewed in a single place.[NEW]*
• All shops Quotation can be viewed from HQ can add Quotation for any locations with the access level control.[NEW]*
• Attributes Can be added for Items [NEW]*
• Accounts Pending Payments report [NEW]*
• Accounts Pending Receipts report [NEW]*
• Set Price segments and varying Price options for different Customers.
• Item quantity movement and forecast reports to help purchase decision and cash flow management [NEW]*
• Shipment Wise Items Sales report, This helps to find out how items received from a perticular shipment has moved [NEW]*
• Printing of cheques for different bank accounts [NEW]*
• Prefix Changing Tool. Helps to change all Prefixs including HQ,P&C,Accounts,Shops and Godowns at once. [NEW]*
  

• Three levels of quantity based pricing and discounts. 
• Option to fix Prices automatically or manually at the HQ Stores.
• Powerful administration Tool to set functional levels of Authorization / Security control.
• Track the performance of Sales persons.
• Provides support for all forms of data communications between Head Office and Stores by applying the Dial-up, Virtual Private Network (VPN), Internet, LAN and WAN.
• Keep track of Cash Customers with regular Communication and Reminders. Also, the offer of attractive Gifts on occasions such as birthdays, wedding and festivals. This will ensure a closer relationship with the Customer and in return greater Customer loyalty.
• Extensive inquiry capabilities to gather detailed information, related to particular Stock, Vendor and Customers.
• Carry out controlled and hassle free exchange of sold Goods with specified periods.keep track of applicable warranty on serial number.
• View Inventory levels in all Stores within the Enterprise.
• Supply from other Stores, that is in case an Item is not available at one store, the particular Item may be procured (local purchase) from the next Store and supplied.
• Keep track of In-Store Petty Expenses.
• Special Alerts to support timely completion of pending jobs.
• Attach to Display Pole, Cash Drawer and Barcode Scanner.
• Option to print Barcode.
• View Sales and Profit information in required order such as Item wise/Store wise/Salesperson wise/ Brand wise.
• Monitor Inventory movement across Stores and Warehouse.

Service Type Shops/General Trading/ Service station – Primarily provides a variety of services and also sells Goods to customers.

• Deliver sold Goods directly from Warehouse. That is upon sale, an Item may be dispatched directly from Warehouse, a very useful procedure when dealing with large Items that cannot be conveniently moved or held in Store.  Similarly large volumes of Goods sold can also be delivered directly from Warehouse.
• Stall a particular transaction. This is done by placing it ‘on hold’ while continuing to serve other Customers.
• Keep after-sale track of any Product, Service, Warranty, or Subscription.
• Process payments on Lay-byes and Work Order.
• Continue with Sales activity even when the Network is down.
• Carry out instant check of current Stocks status and location in Store.
• Place Items as Back Orders for future deliveries from POS.
• Apply Customer’s buying history to up–sell and also improve rapport.
• Empower or lock out, in order to ensure that only selected employee are given exclusive access to sensitive Data.
• Automate Inventory Management - consequently reduce shrinkage and slow moving Items.
• Complete tedious tasks in quick time, applying Wizards to update Prices and Inventory data.
• Identify best selling associates. Also predict the particular days and hours to increase or decrease staff strength.
• Identify when to order, and compel multiple suppliers to present lowest buying Rates.
• Conveniently preview, print or export Data in multiple formats.}
  

• Integrated Warehouse function, capable of trading Data with HQ System in order to facilitate Centralized monitoring and control of all relevant business activity. 
• Print Batch Code on Items that are selected or listed as on-issue for convenient location and identification at Store.
• View inventory Levels at all Stores in the Enterprise at any time.
• Move Inventory between Stores and Ware houses.
• Easy update of Items purchased in Warehouse.
• Batch-wise dispatch to Stores, of requested Items.
• Special alerts to support early completion of pending Jobs.
• Enable splitting one Item into several Items, a feature that is useful when receiving large quantities of Items.
• Enables to convert a single Item into several separate ones. This feature is applied when large numbers of Items are received with varying specifications, such as latest model of Shoes. Subsequent to receiving Items, the Inventory may be split according to specifications.
• Merging many Items into one single Item inventory. This feature is applied to rectify unnecessary creation of several Items where one single Item would serve the purpose.

• Integrated point – of – sale, In-Store and Warehouse functions is enabled to exchange Data with HQ System in order to facilitate centralized monitoring and control of all relevant business activity.
• Analysis of all Items, for periodic and seasonal movement, to determine reorder level.
• Centralized purchasing including full and partial handling of L/C.
• Powerful Administrator to set functional levels of authorization and security control.
• Option to fix prices, automatically or manually, at HQ and Stores.
• Automated generation of prices relevant to last supplied Purchase Order, based on re-order levels and quantity.
• View Inventory at all levels, in every Store within the Enterprise.
• Support for all forms of data Communications between Head Office and Store applying various systems such as dial-up, virtual private network (VPN), the internet, LAN and WAN.
• Assists with extensive and diverse System inquiry for detailed information on Stock, Vendors and Customers.

• Accurate Costing and calculation of additional Charges - This powerful accounting feature simplifies and speeds up the Costing Process. Consequently costing of large consignments and shipments is completed in minutes. Also, relevant Costs may be projected to prevent delays in the selling process.
• Special alerts to support early completion of pending Jobs.
• Full fledged comprehensive Accounting capabilities, including general ledger, Accounts   Receivable, and Accounts Payable, all integrated with respective Stores and warehouses.
• Accounst Receivable - Fully integrated multicurrency AR
• Accounts Payable - Fully Integrated Multicurrency AP
  
• General Ledger - Fully Integrated Multicurrency GL
  
• Profit and Loss
  
• Balance Sheet
  
• Generate of Special Reports to  alert the Company on latest Financial Status.
• View, manage, price and control Inventory of multiple locations simultaneously, which in turn allows for informed decision making based on current Data.  A single solution to multiple needs.

• Define yearly, quarterly and monthly budgets
• Track Actuals with planned budgets